Customer & Contact Management
The Customers screen allows you to view and store unlimited customers and contacts.
Designed for flexibility you are able to view the customer's history which includes
past quotes, invoices, payments and refunds. |
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Express Checkout
The Express Checkout feature operates much like a cash register or point of sale
system. You are able to enter items from your store front inventory or manually
input items. This is great for shops which have preprinted items for sale
in their store front. The Express Checkout feature does not require you to enter
a customer or contact, does not have production sheets, and is designed to be used
for point of sale type transactions. |
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Invoicing
TeeCal's Invoicing system provides you with the ability to price multiple production
jobs on one invoice by using production groups. TeeCal Invoicing system also allows
you to price Screen Printing, Embroidery, Direct to Garment and Heat Press jobs
all within one invoice. With one click you can add the invoice's products
to the purchase list. You are also able to create production sheets and updated
production status right from the invoice screen. We also made artwork approval easy
by tying it to the invoice. |
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Pricing
With our flexible pricing structure you have complete control of the way YOU price.
With multiple markups and pricing grids you have the ability to set your pricing
structured around your business. You have the ability to override pricing on the
invoice at any time. Manual input gives you the ability to sell anything out of
the ordinary or something that is not in your catalog. |
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Catalogs
The TeeCal provided vendor catalogs are downloadable from the Catalog Manager which
can be found on the Admin screen. A few of the 2010 catalogs we have are Broder,
Alpha, Staton, Sanmar, Teamwork, and many more. If there is a supplier you use that
is not listed in the catalog download list you can submit it to us and we will convert
it and make it available for download usually within 48 hours. |
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Inventory
Teecal gives you two types of inventory. The first is the items from catalogs (t-shirts,
polo’s etc.) that will be used for future printing or items you stock. The second
is our store front inventory. This area is for businesses that have preprinted items
for sale in their store front. By adding an item to an invoice from store front
inventory it will automatically be removed from the store front inventory. This
gives you complete control over your store front items. |
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Purchase Orders
With our system you can compile a list throughout the day by clicking one button
on the invoice (add products to purchase list). When you're ready to create a P/O
you have the ability to select what products go to the supplier of your choice.
How many times have you placed an order and your supplier is out of stock. No more
worries, simply change the supplier and place your order. You also have the control
to combine like items in the print view for faxing or e-mailing to your supplier. |
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Calendars and Scheduling
In our scheduling area you can view production dates, due dates, and custom appointments.
You have the ability to add personal/business appointments to the schedule. When
ready to view the schedule you are provided with several different views including
daily view, weekly view, and monthly view. |
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Reporting
The sky is the limit with our reporting. View quotes by customer, date, or all.
Our invoice reports are very detailed. We give you the ability to view by open,
unpaid, customer, contact, invoice status, production date, due date, and all net
30 accounts. Also in the reports area you have access to financial reports. Financial
reports can be password protected from the Control Panel. Within financial reports
you can view and pay sales tax, gross profit by date, payments, refunds, customer/contact
credits, and commissions by sales reps. |
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Vendors
The vendor portion of the software is used to store vendor contact information.
This information is also linked to the Purchase Order system which allows you to
select your vendor/supplier from your vendors list when creating or updating a purchase
order. |
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Console (Management and Tracking)
Our console is our strongest tool on the market. The console allows you to view
all jobs and their status. This feature provides complete control over everything
in your shop from art approval to production complete. The console provides you
with several views including invoices which are awaiting payment, Invoices which
are awaiting customer pick-up, etc... Also, 2 views you will find most helpful is
the Active Invoices and Active Quotes views which allows you to view active quotes/invoices
without having to locate them within the reports area. You will find that the Console
will become your best friend. |
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Admin Area
The admin area is the heartbeat of the system. The Control Panel is located in this
area and controls all company information settings, outgoing e-mail settings, quote
settings, invoice settings, pricing grids, markups, production settings, etc...
Also included in the Admin area is the Catalog Manager, Backup, Change Server Path
(for clients), Delete a Payment, Issue A Credit, and QuickBooks Sync. This area
can be secured with a password for your protection. |
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QuickBooks Sync
TeeCal includes the ability to sync TeeCal data with QuickBooks.
The QuickBooks sync plug-in will work with QuickBooks software versions 2002 up
through most current versions. The QuickBooks plug-in also allows you to import
your QuickBooks customers into TeeCal. For a detailed list of the Teecal to
QuickBooks sync features please visit the QuickBooks Plug-in
Features page. |
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Email Integration
TeeCal includes the ability to email your customers and vendors with
ease directly from within TeeCal. You have the ability to email your customers/contacts
directly from the Quote and Invoice screens. You are able to email your customers
their artwork approval pages. You can also email your purchase orders directly
to your vendors/suppliers from the Purchase Order screen. Also have the ability
to compose emails directly from the main menu by clicking on the Email button. |
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